Administrative Assistant

We are recruiting administrative assistants for offices in Kitchener, on temporary, temp-to-perm and permanent terms.

The work is what keeps an office running: managing calendars and meetings, preparing documents and correspondence, keeping records and spreadsheets accurate, ordering supplies and covering the phones. Temporary assignments range from a week of cover to several months, and many lead to a permanent offer.

Pay and hours

• $21.00 to $27.00 an hour. Intermediate Excel, executive support and a second language pay at the top of the range.
• Monday to Friday, typically 8:30 or 9am to 5pm
• Most temporary assignments are on site
• Overtime paid at time and a half after 44 hours in a week
• Offered as: temporary, temp-to-perm and permanent. While you are on assignment through us, Assured is your employer and pays you.

What you will do

• Manage calendars, meetings and travel
• Prepare and format documents, reports and correspondence
• Maintain records, spreadsheets and filing systems
• Answer and direct calls, email and visitors
• Order supplies and support the team's day-to-day needs

What you need

• Legally entitled to work in Canada
• At least one year of administrative or office experience
• Working proficiency in Microsoft 365: Word, Excel and Outlook (tested at registration)
• Clear, professional written and spoken English
• Two supervisor references

Helpful, not required: intermediate Excel; French or another second language; experience with a CRM or ERP system.

The work environment

• Office environment, mostly at a desk
• Dress code runs from business casual to business formal; your recruiter tells you what each office expects

What you get

• Paid every week by direct deposit, with an electronic pay stub
• Vacation pay on top of your hourly rate, and public holiday pay when you qualify
• WSIB coverage from your first shift, with tax and other deductions handled on every pay
• A safety orientation before you start, and WHMIS training arranged if you need it
• A recruiter you can phone seven days a week
• Never a fee. Employers pay for our service, not you

Where the work is in Kitchener

• Waterloo offices and technology parks: technology and insurance offices and light manufacturing.

Grand River Transit and the ION light rail between Conestoga and Fairway stations cover the central corridor, with buses out to the business parks. Sites at the edges of the region, and overnight shifts, usually need a car.

These roles also suit people living in Waterloo, Cambridge, Breslau and Elmira.

About this posting

This posting is not for an existing vacancy. We place administrative assistants at client sites in Kitchener throughout the year, and this posting is for that ongoing recruitment. Apply now and a recruiter will contact you about the next assignment that fits your shifts and where you live. The pay range is the range across our client sites; the rate for a specific assignment is confirmed before you accept it.

To apply, use the form on this page or call 647-627-9754. It takes about a minute and a resume is optional.

Assured Employment Services is an equal-opportunity employer. Accommodation is available on request at every stage of hiring.